Deeds, wills, property transfers stored with mathematical proof of integrity. WORM retention, RFC 3161 timestamps, audit trail for regulatory inspection. End-to-end encrypted.
The conveyancing solicitor sends the draft deed via email. Their team copies it, modifies it, returns it. Twelve rounds of review and nobody is certain which version is final. When a discrepancy emerges years later, reconstructing the provenance is a forensic exercise.
Statutory retention of notarial documents requires WORM-compliant storage (Write Once Read Many). Most practices rely on backups on tape or consumer-grade cloud: technically not WORM, not immutable. An unscrupulous ex-employee could alter records without a trace.
The register of authentic acts is maintained as an Excel, shared on the shared drive of the practice. Accidental modifications, overwrites, rows deleted by mistake. In case of dispute or inspection by the regulatory body, the defensibility is fragile.
Conveyancing counterparts send draft deeds, property searches, official certificates via email. Forward to a dedicated address of your practice: documents land encrypted in the correct matter, already hashed with SHA-256 and timestamped. The hash is crystallised in the audit trail at the moment of ingestion.
Every document is hashed with SHA-256 at the moment of upload. The hash is signed with qualified RFC 3161 timestamp. Any subsequent modification invalidates the hash: integrity is mathematically verifiable by any third party, including in court.
Electronic register with event chain: each new entry is cryptographically linked to the previous one (blockchain pattern, without the cryptocurrency). Altering an entry requires reconstructing the entire chain — computationally unfeasible. Export as a digitally signed PDF, ready for regulatory inspection.
Each document signed by a client (consent, mandate, side-agreement) carries a PIN sent by email + RFC 3161 timestamp + IP/User-Agent capture. Strong evidential weight in court for any act that does not require a separately-issued qualified electronic signature.
Deeds and wills must be retained for extremely long periods (wills: until probate + many years). Securoo maintains the hash and RFC 3161 timestamp chain over decades. Integrity verifiable at any time: a 30-year-old deed remains provably authentic.
Every access to an authentic act (who, when, from which IP, for how long) is recorded in an immutable log. Critical events (amendment, revocation, copy) trigger automatic notification. One click exports the signed PDF for regulatory inspection.
Notary Henderson receives a request for a property transfer. Instead of exchanging 14 email versions of the draft deed with the buyer's and seller's solicitors, opens Securoo and creates the area "Transfer — Miller Property — March 2026".
Henderson invites the two counsel with read and comment permissions. Uploads the draft deed: automatically hashed, timestamped. Each subsequent revision is a new version, with verifiable chain against the original.
Day of completion: the parties meet at the practice, read the final deed within Securoo on a tablet, sign with PIN + 2FA. Certified acknowledgement cryptographically linked to the deed. The executed deed — with signatures, timestamps, hashes — is deposited in the WORM register.
Twenty years later, a dispute arises over a clause. Henderson retrieves the deed, exports the integrity verification report: mathematical proof that the document has not been modified since the day of signature. Case closed.
The register of authentic acts in Securoo is what I had been looking for for years. Not an "improved Excel" but a real cryptographic register. When the regulator asked to see it, the inspection closed in 15 minutes.
For statutory WORM retention purposes under specific regulations (certain financial records, some medical data), a qualified WORM provider remains required by law and that is not Securoo's use case. For internal document retention with technical guarantees of integrity (hash chain, RFC 3161 timestamps, immutable audit log), Securoo is a complete solution.
Our certified acknowledgement is an advanced electronic signature: PIN sent by email + RFC 3161 qualified timestamp. Sufficient for any act that doesn't legally require a qualified electronic signature (most retainers, consents, mandates). For acts that legally require QES (specific court filings, conveyancing deeds), a separately-issued qualified signature is needed — that is not Securoo's use case.
Indefinitely. SHA-256 and RFC 3161 are standards with expected cryptographic robustness on the order of decades. In the very long term (30+ years), Securoo re-timestamps documents with new qualified certificates — a standardised process called "rolling timestamp".
Yes. Shared areas with granular permissions between associates. Each modification attributed to the specific user. For notarial practices with separated offices, separate sub-domains can be configured.
7 days free trial, no card required. Pre-configured for notarial and conveyancing practice. Phone support for setup and integration with existing systems.
